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Using office 365 email archiving isn’t rocket science. All it takes is proper knowledge of the various features that it offers to the end users or clients. For instance, the additional mailbox storage space. It is imperative for a new user or an individual who is willing to derive maximum benefits from it to know that office 365 comes with archive storage capability which is unlimited in nature and auto expanding. The moment the quota for initial storage is reached, additional space for storage gets added upon. In this way, a customer or a client may not run out of space. Moreover, management of things becomes easy when a user archives the mail box and activates auto expanding feature.

Benefits of Office 365 Email Archiving

End users can benefit from the unique features of email archiving solutions by means of any device and any location. All it takes is good internet connectivity so that the application can be easily collaborated on the platform on which it is accessed. There are certain government organizations that possess important information with respect to its day-to-day proceedings. Such companies may need to enter legalities and compliance standards, especially when it comes to auditing and structuring of 4-5 years old information from emails. In such stances, adopting email archiving software may prove to be a fruitful solution.

Using Office 365 Email Archiving

Individuals or a corporate willing to make use of office 365 for business purpose needs to be aware about the various tools that come with it. For example, a user can easily manage to store the backup emails by paying the amount asked for storage that is being used. Besides, a user can also set up the retention requirements for a specific period as per one’s requirement or for business purpose. From the various ways that are offered by archive email of office 365, a user has the choice to select a particular tool as per the business requirement. For example, ‘A Legal hold’. A legal hold is usually applied to reduce the risk as well as costs incurred in the audit.

Tips to keep in mind while Using Office 365 email archiving

• Sometimes, a client, end user or a corporate may have to execute different formats for export purpose. This way, it becomes possible to export files in different formats. Moreover, a user can also save a considerable amount of time and money.
• In order to have successful performance, a third party application is required by a client. Initially, the free trial versions can be adopted to understand the functioning and accordingly, the method of archiving emails can be adopted.
• While using an organizations email box, an end user can refer to the retention policy of the company. The search tool will conduct a proper search of the archived mailbox as well as the primary inbox of the emails. The moment the mailbox of a user is put on hold, it automatically places a hold on the archived mailbox as well.
• By making use of MS Outlook, a user may easily access the archived mailbox. Viewing, moving and copying of messages in between the primary and archived mail boxes becomes easy. Using the tool for recovery of deleted items makes it possible to hang on to the lost mails that are usually deleted accidentally.
• It is important to enable the archived mailbox. This way, it becomes possible to derive maximum benefits from the retention policy of a company which is being assigned to each and every mailbox. For example, an end user can manage to retain up to two years old emails and place them in the folder for archived mailbox.

Office 365 isn’t free from pros and cons; however, it provides the end users easy to use features that can be maintained well provided they possess correct knowledge. In fact, an organization can manage to stay productive if the compliance needs are properly taken care of.